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Office Manager / Executive Secretary

Jeddah, KSA

Mobile #: 00966  551682386

E-Mail: mirasifuddinalikhan@yahoo.com
mirasifudinali.khan@gmail.com

Mir Asifuddin Ali Khan

Personal Summary:

A proactive, resourceful “Office Manager/ Executive Secretary” who not only has substantial administrative experience at a senior level, but also possesses a competitive spirit along with a strong desire to succeed, exceed goals, and maximize opportunities.  An expert at continuously improving procedures and outcomes by constantly evaluating the work being undertaken and looking for ways to make things more efficient. I am highly motivated, technologically adept and very knowledgeable in all aspects of office management. On top of this eager to learn new material, skills, and ways to leverage the CEO’s and other senior executive’s time. Right now I wants to join an ambitious company that is looking to recruit an Office Manager  / Executive Secretary with the bags of enthusiasm and motivation needed to ensure the smooth running of the office.

Qualification:   MBA   {Master-Business Administration}.
from Osmania University, Hyderabad- India.

Technical Qualifications:
·        PG-Diploma in Airlines Ticketing.
·        Post graduate – Diploma in Computer Programming/ Application – {Software},{Competent in Word / Excel / Power-point (well-versed) in all Applications}.
*    Passed Higher Grade Typewriting Examination with 75 WPM.
*    Diploma in Civil Engineering Autocad.
*    Passed Internal Auditor Training by ISO:9001:2000 – Jeddah {KSA}.
*

Experience (s):

Office Manager :–
(Owner / President)
{December,  2013 –April 2016}.

M/s.: FAME (Engr. Faisal Al Mahdi Engineering Consultant Office.  H.O. Jeddah – KSA).

Directly Reporting to the President.
Coordinating with Business Development Manager / Administration Manager. RFQ-Submittals,
Preparing Company Profile, Independently handling Correspondence, Arranging and presenting
Fortnightly, Monthly, Quarterly, Half-yearly reports, Arranging Board of Directors  Meeting writing MOM, Faxing, Documentation and other important job related work. Arranging Visas and looking after Administrative related work. Arranging Flight reservations, Hotel Reservations for Top Management Cadre. Co-coordinating with 11 Divisions. Arranging Monthly Branch Manager Meeting. Preparing Monthly Agenda. Keeping all Legal documents such as CR’s / JCC / GOSI / Zakat Certificates / AOA and all Legal Documents of ANG of Companies.  Reporting  Day to day activities to the President. Arranging Office Stationary and Kitchen Utilities as and when required, doing all office related work. Liaising with the Courier services.

Executive Secretary :–
(Managing Director)
{January 03rd,  2011 – 15th, December 2013}.

M/s.: KONE-Areeco LTD.  (SBG-Tieup) H.O. Jeddah (KSA).

Directly Reporting to the Managing Director. Coordinating with Finance Controller & Finance Director. Independently handling Correspondence, Arranging and presenting Fortnightly, Monthly, Quarterly, Half-yearly reports. Arranging Board of Directors Board Meeting on regular basis. Writing MOM, Faxing, Filing Documentation and other important job related work. Arranging Visas and looking after Administrative related work. Arranging Flight reservations, Hotel Reservations for Top Management Cadre. Co-coordinating with 3- branches through-out the Kingdom. Arranging Monthly Branch Manager Meeting. Preparing Monthly Agenda.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive Secretary:-

(COO / General Manager).

{15th,September 2002 – 15th, November  2010}

M/s.: Al-Faisaliah Travel & Tourism Co.,-{ATTC}.  H.O. Jeddah (KSA).

Reporting to the COO / General Manager,  Sales & Marketing Manager & Accounts Manager.
Independently handling Correspondence, Coordinating with all Airlines. Arranging and presenting Fortnightly, Monthly, Quarterly, Half-yearly reports on a Power-point Applications, writing MOM, Faxing Filing and all job related work. Preparing Quotations for the reputed corporate clients. Arranging Visas / Tickets / Hotel Reservations and all related works for the Management Cadre. Preparing Quotations for the reputed corporate client’s.

 

Executive Secretary / Sales Coordinator :-
(Executive Director).
{15th, January 1992 – 5th, September 2002}

M/s.: ARCOMA, Arabia Commercial Agency Company Limited.  Jeddah (KSA).

Reporting to the CEO, Executive Director/ General Manager & Marketing Manager.
Independently handling Correspondence, Arranging and presenting Fortnightly, Monthly, Quarterly, Half-yearly reports on a Power-point Applications, MOM, Faxing Filing and job related work. Co-ordination with 10 Sales Executive. Preparing Quotations for the reputed corporate clients. responsible for all the administrative processes within the office, and for assisting Senior Managers in setting measurable objectives and key performance indicators. Duties  Overseeing the smooth and efficient running of all aspects of the office.·  Liaising with couriers, dispatch teams and managing the post in and out.·  Assisting in the co-ordination of all recruitment activity.·  Establishing stationary requirements for the Office.·  Overseeing the payroll function to ensure it is complete, accurate and timely.·  Processing of all the payroll on a monthly basis.·  Actively working to promote equal opportunities and diversity.·  Identifying the training and development needs of staff.·  Arranging conference calls for senior managers.·  Coordinating company events· & activities including lunches, teambuilding events, celebrations, and after work parties.  Implementing company policies and ensuring employee compliance.·  Coordinating and communicating activities for the Office, including all· employee events.  Recommending changes in office practices and procedures.
 

 

 

 

 

 

 

 

Personal Details:

Date of Birth             :  02/04/1965

Marital status            :  Married with {3 children}

Physical App.             :  Tall {6’2”} well-build

Nationality                :  Indian

Iqama Status             :  Transferable
Driving License          :  Having Valid Saudi Driving License

Languages Known      :  English, Urdu, Arabic, Telugu, Hindi.

Hobbies                   :  Playing & Watching Cricket, Reading, Watching News.
·       References: Available on Request.

 

Education

02/11/1987/ 15/2/1990

MBA-Master in Business Administration at Osmania University-Hyderabad, India

Looking for a position as “Office Manager / Executive Secretary”. Having a good experience in KSA.

  • Updated 5 years ago

To contact this candidate email mirasifuddinalikhan@yahoo.com

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